COVID-19 SUT 29 – ALL EMPLOYEES: COVID-19 supplies — purchasing updates – 04.03.2020
Mandatory Stand-Up Talk
April 3, 2020
COVID-19 supplies — purchasing updates
Centralized support expanded for catalog ordering and local purchasing
The Postal Service is working diligently through multiple supply chain channels
to purchase and deliver COVID-19 supplies and services to employees.
These include large leveraged purchases with delivery into central stock in
Topeka for Material Distribution Center (MDC) catalog ordering in eBuyPlus.
Supply Management has temporarily removed internal catalog quantity
limitations and streamlined the acquisition of these vital supplies. The following
options represent customary and alternative ways you may now use to acquire
these critical supplies:
▪ You can use your SmartPay Purchase Card to buy these supplies if you
identify an eBuyPlus catalog or local source with available inventory. This is
limited to $10,000 per transaction. If your per-transaction limit on your
Purchase Card is below $10,000 and you need a temporary limit increase,
email: purchasingsupport@usps.gov, or chat with Purchase Card Specialists
by going to the Supply Management page on Blue, and clicking on the “How
Do I Buy My Stuff?” button.
▪ If you have identified quantities of COVID-19 supplies (hand sanitizer,
disinfecting wipes, alcohol, surface cleaners, etc.) that exceed $10,000 per
transaction, email purchasingsupport@usps.gov. You will be put in contact
with the appropriate Supply Management Commodity Team that will
immediately assess your proposed buy and may non-competitively fast-track
its acquisition.
▪ The Postal Service may accept locally donated COVID-19 supplies like hand
sanitizer, but employees may not solicit donated supplies.
▪ The Voyager card may be used to purchase COVID-19 supplies at vendors
who currently accept Voyager (e.g., gas stations, repair shops, convenience
stores).
▪ The Travel card has been modified to add additional supplier category codes
to allow card holders the ability to purchase COVID-19 supplies at retail
locations.
COVID-19 SUT 29 – ALL EMPLOYEES: COVID-19 supplies — purchasing updates – 04.03.2020
▪ If you need to reimburse employees for COVID-19 supplies they provided,
use PS Form 2551, Non-Goods and Non-Services — Payment Authorization.
It can be found by going to the Accounting home page on Blue and selecting
the e-IWS Online Forms Toolkit. On the Toolkit page, scroll down to the PS
Form 2551 Job Aid and follow the instructions to obtain the required eAccess
permissions.
▪ To check on the latest COVID-19 supplies available, go to the COVID-19
page on Blue, select the Supplies tab, and then click “Sanitation Supplies
Availability” for a spreadsheet. You can also call 1-800-332-0317.
▪ As a reminder, hand sanitizer bottles should be refilled; not discarded.
Thank you for your dedication, and stay safe.
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