Social Distancing Plan – Southern Area
All Employees, Customers, & Facility
• Make sure the employees/customers are taking seriously by increased communication/SUT/postings
• Increased hand sanitizer and wipes at window sections
• Increased daily communication
• Allow clerks and carriers to sign for customers upon verbal okay in cases that customer does not want to sign
• Ensure wipes and sanitizer is being distributed across all offices in order to not risk going without.
• Usage of accountable case instead of a cart or cage
• Usage of yellow tape to mark and determine distance
• Distribute DPS to carriers case to eliminate the congestion with the brick layered/searching for trays together
Clerks
• Stagger breaks for clerks
• Limit employees in Pass machine confined area
• Leverage DSS and distribute more ring scanners to allow for social distancing of the clerks
• Use 3 sided trays for flats and place on rolling stock to be distributed into sections
• Over the counter mandatory cleaning window section-every hour
• PO Box sections-1 clerk per bank of boxes at a time
• Tape in lobby to provide allotted social distancing for customers/employees
• Limit number in lobby to ensure the distancing requirements are met
• Clerk stand up talks given alternating in small groups
Social Distancing Plan – Southern Area
Carriers
• Minimize congregation at timeclock by having start times staggered/EBR assignments/no entry until reporting time
• Possible usage of 1260 process to avoid time clock congestion-have someone designated to input daily
• Split shifts of carriers in the morning-Stagger start times by volumes and case location
• Implement the 2 in 1 guidelines in order to help reduce congestion in AM operation
• Alternating times to hot case/TBC/hampers to avoid congestion and spacing concerns
• Incorporate the distancing at these areas as you would with the ATM-stand back
• Temporarily have carriers take office breaks on street
• Stand up talks given on loud speaker or on intercom with carriers in case
• Vehicle inspections staggered by location/or completed in pm when carriers return
• Supervisor/employee interaction-tape off distance in cases to allow daily expectations and 3996 adjudication at a
safe distance
• Provide general expectations in am during stand up talks
