COVID-19 SUT 28 – DELIVERY, RETAIL & VMF: Interacting with VMF drivers – 04.03.2020
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Mandatory Stand-Up Talk
April 3, 2020
Interacting with VMF Personnel
As the country deals with Coronavirus Disease (COVID-19), the public relies on the Postal
Service more than even to deliver their products and provide a sense of normalcy in their daily
lives.
As a major part of the USPS support infrastructure, Fleet Management — including our
Vehicle Maintenance Facilities, or VMFs — is essential in ensuring that our vehicles are
operating in a safe and reliable condition.
Providing this essential service often entails interaction with non-VMF personnel. Practice
social distancing between VMF and Post Office staff by following the recommended guidance
and strategies prescribed by the Centers for Disease Control and Prevention (CDC) along
with the measures identified below:
Visiting Vehicle Post Offices (VPOs) or other functions with assigned vehicles:
• Use electronic communication such as email or fax when scheduling vehicle exchanges
for service or repair.
• Set up an electronic communication such as email, fax or online survey for vehicle
assigned locations, to submit Vehicle Repair Tag, PS-4565.
o Request detailed information of the vehicle defect to eliminate the need to acquire
more details from the vehicle operator.
• Use a drop box (where available) or designate a location where notifications of vehicle
exchange (shuttle slips) or repair (signed or stamped completed PS-4565 forms) can be
provided.
• Technicians should use spare keys from the VMF instead of acquiring keys from the
vehicle location.
• If verbal communication with the Post Office staff is necessary, use a cell phone to call
instead of entering the building.
• If entering the vehicle’s assigned location is unavoidable, refrain from touching items and
practice social distancing by avoiding crowded areas.
The most effective method to limit transmission of COVID-19 is to practice social distancing,
good respiratory etiquette and hand hygiene. Wash your hands regularly for at least 20
seconds at a time and cover your mouth when sneezing or coughing, using your elbow or a
tissue, then discarding the tissue. When unable to wash hands with soap and water, use
60-percent or higher alcohol-based hand sanitizer.
Your consideration and dedication is appreciated. Thank you for listening.
